Registration support

In addition to the activities as lead registrant for charcoal, COALSTER GmbH offers the following additional services to make the registration process as easy as possible for you:

Creation of a REACH-IT account

For a REACH registration every company needs an access to the REACH-IT system. By creating a REACH-IT account, each company is assigned a unique identification number. All notifications, submissions and changes regarding REACH registrations are made via this platform. For this purpose, the complete company data including contact persons are required.

Evidence SME documentation

SME stands for small and medium sized enterprises. ECHA charges fees for each substance registration. The amount of these fees depends on the size of the company. To benefit from the reduction for SMEs, evidence of the company size must be deposited in REACH-IT. The following documents are required for this purpose: A certified annual financial statement (or equivalent), information about the company structure regarding affiliated and sole proprietorships, and proof of the number of employees. The different classifications of size are defined by the EU:

Evidence SME documentation

Laboratory analysis

For each registration, analytical data on the substance are required. Substance identification is a general requirement from REACH Annex VI, as is confirmation of substance identity to ensure co-use of the deposited data in the lead registrant's common registration dossier. To determine substance identity, the following analyses are required:

• Moisture, Volatile matter and Ash content
• Determination of CHNO content
• PAH analysis
• Structural analysis (XRD)
• Elemental analysis of metals (XRF)

A sample of 2 kilograms of the charcoal is required for the analysis. The sample can be sent directly to COALSTER GmbH, Ottostraße 1, 63741 Aschaffenburg, Germany, if you would like us to perform the analysis. We will be happy to provide you with a quotation for this.

If analyses are already available, they can of course be used.

Creation of inquiry dossier

Before each registration, an official inquiry must be submitted in the form of an Inquiry-Dossier. In the inquiry dossier the substance identity is described with the help of the analysis data. The inquiry dossier is manually checked by ECHA. After a positive decision by ECHA, each company will be assigned an Inquiry number.

Note: If the coal is not produced from wood materials but from other organic materials, we recommend the use of our Expert Statement on biochar for REACH purposes.

Acquisition Letter of Access

When the substance identity is confirmed according to the request dossier, the Letter of Access Agreement is prepared for the company. As soon as the signed LoA Agreement is sent back to COALSTER GmbH, the registration can be done.

Registration

After completion of the member dossier using IUCLID6 software, the data set is submitted to the respective REACH-IT account of the company. Afterwards a check by ECHA takes place. Once approved by ECHA, an invoice is automatically generated, which has to be paid directly to ECHA within a given deadline. The costs for this are determined from the registered quantity range and the company size.

After the money has been received by ECHA, the registration number is generated for the company. The notification is done via REACH-IT.

Further information on fees and company size can be found on ECHA's website:
Further information - ECHA